Once you start down the MEXT Scholarship path, you may want to keep going, so you’ll need to know about the scholarship extension application process.
In many cases, no information is available about the extension application before it is time to apply, so scholarship winners worry about this extension. Here are just a few of the questions I often receive in blog comments and by email:
- It is easy (or guaranteed) to extend your scholarship?
- Is it possible to extend my scholarship to move up to the next degree?
- Can I extend my scholarship and move to a different university?
- What are the requirements to extend a MEXT Scholarship?
- Am I eligible to extend my MEXT scholarship?
- How/when do I apply to extend my MEXT Scholarship?
In this article I will explain how the MEXT scholarship extension application system works, who is and is not eligible to extend their scholarship, and everything you need to know about eligibility and requirements. I will explain each type of extension separately, so scroll down to the scholarship extension type you are most interested in for more details. (But read the next section first!)
These guidelines are current as of 2022, for students extending their scholarship with the new program to start in 2023.
When is it Impossible to Extend your MEXT Scholarship?
There are a few situations where it is impossible to extend your scholarship. Fortunately, these situations will apply to a very, very small number of students, but let’s get them out of the way first:
- If you will not be moving on to a new level. (For example, you cannot extend your scholarship award time as a research student or Master’s student beyond 2 years, or your time as a Doctoral student beyond 3 years.)
- If you are already a doctoral degree student.
- If you are in a degree program and want to become a research student.
- If you are a University Recommended MEXT Scholar and want to change universities.
- If you are a PGP Scholarship Winner, but your university has no PGP scholarship slots in the next degree level for the year you would advance.
- If you require permission from your employer or home country government to extend your MEXT scholarship and fail to obtain it.
- If you intend to conduct fieldwork or participate in an internship outside of Japan after extending your scholarship.
- If you fail to obtain acceptance to the degree program at the next level that you plan to apply for.
If you are not in any of the situations above, you should be able to apply to extend your scholarship in order to move up to the next degree level. Read on for the instruction!
Who Can Extend Their Scholarship?
Here is a list of the different scholarship extension types and who is eligible. You can find more details about each extension in the sections below’
| Started As | Current Status | Extending To | Notes |
|---|---|---|---|
| Research Student | Research Student | Masters or Doctoral Degree Program (including professional degree programs) |
|
| Non-PGP: Research Student or Master’s Degree Student |
Master’s Degree Student (including professional degree programs) | Doctoral Degree (including professional degree programs) |
|
| Non-PGP: Bachelor’s Degree Student | Bachelor’s Degree Student | Master’s Degree (including professional degree programs) or Doctoral Degree, in the case of a 6-year undergraduate program in medicine, dentistry, pharmacy, or veterinary studies |
|
| Non-PGP: Bachelor’s Degree Student College of Technology Student Specialized Training College Student |
Master’s Degree Student | Doctoral Degree (including professional degree programs) | |
| College of Technology Student | College of Technology Student | Bachelor’s Degree Student (3rd year transfer enrollee) or advanced course at the College of Technology | |
| Specialized Training College Student | Specialized Training College Student | Bachelor’s Degree Student (3rd year transfer enrollee) | |
| College of Technology Student Specialized Training College Student |
Bachelor’s Degree Student | Master’s Degree | |
| PGP: Master’s Degree Student (including professional degree programs) | Master’s Degree Student (including professional degree programs) | Doctoral Degree |
|
MEXT Scholarship Extension Application Requirements
Here are the requirements, conditions, and number of slots available for each type of extension.
1. Extending from Research to Degree Program
In order to extend from Research Student Status to a Degree Program, applicants must:
- Be expected to receive admission in the appropriate degree program
- Be strongly recommended by their advising professor
- Be appropriate for recommendation, as determined by the president of the university or Dean of the Graduate School
Changing Universities
For Embassy-Recommended MEXT Scholars, it is possible to change universities when moving from research student to degree-seeking student status. You can fill in up to two choices of university/graduate school for your next degree. However, the student’s current advising professor must clearly explain the need for the change in the adviser’s section of the extension application form if you list another university or graduate school as your first or second choice. If you end up pursuing your next degree at a university/graduate school other than one of the ones on your list, you would lose the MEXT Scholarship.
University-Recommended MEXT Scholars (including PGP scholars) will lose their scholarships if they change universities.
Slots
There is no limit to the number of scholars that universities can nominate in this category. However, that does not mean that all nominees will automatically be accepted for extension by MEXT. The number of successful nominees will be determined by the contents of the nomination and MEXT’s budget.
In practice, I have never heard of anyone in this situation being unsuccessful in their extension application. The caveat about MEXT’s budget is always there because they are not allowed to commit to any spending in advance of the fiscal year. It is nothing to worry about.
2. Extending from Master’s to Doctoral or Bachelor’s to Master: Non-PGP
This category does not include students who started as undergraduate MEXT scholars, previously extended to a Master’s degree, and are now applying to extend to a PhD. Please see below for that category.
Both of these categories have the same requirements and share a combined slot limit, so I am addressing them together.
In order to extend to the next degree level, applicants must:
- Have a GPA of 2.50/3.00 in their current degree program
- Be expected to receive admission in the appropriate degree program
- Be strongly recommended by their advising professor
- Be appropriate for recommendation, as determined by the president of the university or Dean of the Graduate School
- Be expected to complete their current degree within the standard years of enrollment*
*The standard years of enrollment is 4 years for a bachelor’s degree and 2 years for a master’s degree. If you take longer than that to earn your degree, you would lose your scholarship at the end of the standard years (or as soon as it became apparent that you would not finish within the standard years) and would not be able to extend your scholarship.
Changing Universities
The same condition applies as to research students extending to the degree program.
For Embassy-Recommended MEXT Scholars, it is possible to change universities when moving from research student to degree-seeking student status. You can fill in up to two choices of university/graduate school for your next degree. However, the student’s current advising professor must clearly explain the need for the change in the adviser’s section of the extension application form if you list another university or graduate school as your first or second choice. If you end up pursuing your next degree at a university/graduate school other than one of the ones on your list, you would lose the MEXT Scholarship.
Slots
The base number of students a university can nominate for these two types of extension combined is equal to the average number of nominees for the two types combined over the past three years, rounded up (e.g. 2.01 would be rounded up to 3).
In addition to the base slots calculated above, each university receives additional slots as determined by the table below:
| Number of MEXT Bachelor’s Degree and Master’s Degree Scholars finishing their studies in AY 2023 | Number of additional slots for the extension application |
|---|---|
| 1-2 | 1 |
| 3-4 | 2 |
| 5-9 | 3 |
| 10-15 | 4 |
| 16-20 | 5 |
| 21-25 | 6 |
| 26-30 | 7 |
| 31-35 | 8 |
| 36-40 | 9 |
| 41-45 | 10 |
| 46-50 | 11 |
| 51-55 | 12 |
| 56-60 | 13 |
| 61-65 | 14 |
| More than 65 | 15 |
*This chart applies to the extension application in AY2023 and may change in future years.
If a university has not nominated any students for extension in either category over the preceding three years, the number of nominees is capped at two. (The additional slots calculation does not apply in that case.)
Unlike the condition for research students advancing to the degree program, above, there is no statement about not all nominees being accepted.
If you are applying to change universities when you advance to the next degree level, you would still need to be nominated by the university that you are currently attending and you would count toward their limit of nominees.
3. Former Undergraduate MEXT Scholar Extending from Master’s to Doctoral Program
In order to extend to a doctoral degree, applicants must:
- Have a GPA of 2.80/3.00 in their current master’s degree program
- Be expected to receive admission in the appropriate doctoral degree program
- Be strongly recommended by their advising professor and the dean of their graduate school or president of the university
- Be expected to complete their current degree within the standard years of enrollment
The standard years of enrollment for a master’s degree program is 2 years. If you fail to complete your degree within 2 years, you would lose your scholarship at that point (or as soon as it became apparent that you would not graduate within 2 years) and would not be eligible to apply to extend your scholarship.
Slots
There is no limit to the number of scholars that universities can nominate in this category. However, that does not mean that all nominees will automatically be accepted for extension by MEXT. The number of successful nominees will be determined by the contents of the nomination and MEXT’s budget.
In practice, I have never heard of anyone in this situation being unsuccessful in their extension application. The caveat about MEXT’s budget is always there because they are not allowed to commit to any spending in advance of the fiscal year. It is nothing to worry about.
4. College of Technology MEXT Scholar Extending to Bachelor’s Program or Advanced Courses at the College of Technology
In order to extend to a bachelor’s degree transfer student or to advanced courses at the College of Technology, applicants must:
- Have a GPA of 2.80/3.00 in their current program with a class attendance rate of 95% or better
- Be expected to receive transfer admission into the third year of the appropriate bachelor’s degree program or to the advanced program at the college of technology
- Be strongly recommended by their advising professor
- Be appropriate for recommendation, as determined by the president of the university or Dean of the Graduate School
- Have a clear connection between their current field of study and the field of study to be pursued in the bachelor’s degree
Changing Universities
Allowed (required if transferring to a bachelor’s degree). Applicants may select up to two universities, two advanced courses at colleges of technology, or one of each, that they want to proceed to. Only national universities or colleges of technology are eligible (you cannot apply to private or local public universities ).
If you end up pursuing your next degree at a university other than one of the ones on your list, you would lose the MEXT Scholarship.
Slots
In general, up to 1 nominee per College of Technology. If the College of Technology determines that there are two or more equal applicants, they may nominate more than one, but must indicate their order of priority. Not all nominees will automatically be accepted for extension by MEXT. The number of successful nominees will be determined by the contents of the nomination and MEXT’s budget.
5. Specialized Training College MEXT Scholar
In order to extend to a bachelor’s degree transfer student, applicants must:
- Have a GPA of 2.80/3.00 in their current program with a class attendance rate of 95% or better
- Be expected to receive transfer admission into the third year of the appropriate bachelor’s degree program
- Be strongly recommended by their advising professor
- Be appropriate for recommendation, as determined by the president of the university or Dean of the Graduate School
- Have a clear connection between their current field of study and the field of study to be pursued in the bachelor’s degree
Changing Universities
Required. Applicants may select up to two universities that they want to proceed to. Applicants may only select national universities. (It is not possible to extend to a private or local public university).
If you end up pursuing your next degree at a university other than one of the ones on your list, you would lose the MEXT Scholarship.
Slots
Up to 2 nominees per Specialized Training College. However, if the Specialized Training College determines that there are more than two equal applicants, they may nominate one additional applicant, but must indicate their order of priority. Not all nominees will automatically be accepted for extension by MEXT. The number of successful nominees will be determined by the contents of the nomination and MEXT’s budget.
6. Former College of Technology MEXT Scholar or Specialized Training College MEXT Scholar Extending from Bachelor’s (or advanced courses at a College of Technology) to Master’s Program
In order to extend to a master’s degree, applicants must:
- Have a GPA of 2.80/3.00 in their current bachelor’s degree program
- Be expected to receive admission in the appropriate master’s degree program
- Be strongly recommended by their advising professor and by the dean of their faculty or president of the university
- Be expected to complete their current degree within the standard years of enrollment
The standard years of enrollment for a bachelor’s degree program is 4 years. If you fail to complete your degree within 2 years, you would lose your scholarship at that point (or as soon as it became apparent that you would not graduate within 4 years) and would not be eligible to apply to extend your scholarship.
Changing Universities
The same condition applies as to research students extending to the degree program.
For Embassy-Recommended MEXT Scholars, it is possible to change universities when moving from research student to degree-seeking student status. You can fill in up to two choices of university/graduate school for your next degree. However, the student’s current advising professor must clearly explain the need for the change in the adviser’s section of the extension application form if you list another university or graduate school as your first or second choice. If you end up pursuing your next degree at a university/graduate school other than one of the ones on your list, you would lose the MEXT Scholarship.
Slots
There is no limit to the number of scholars that universities can nominate in this category. However, that does not mean that all nominees will automatically be accepted for extension by MEXT. The number of successful nominees will be determined by the contents of the nomination and MEXT’s budget.
In practice, I have never heard of anyone in this situation being unsuccessful in their extension application. The caveat about MEXT’s budget is always there because they are not allowed to commit to any spending in advance of the fiscal year. It is nothing to worry about.
7. Extending from Master’s to Doctoral: PGP Scholarship Recipients
In order to extend to the next degree level, applicants must:
- Have a GPA of 2.50/3.00 in their current degree program
- Be expected to receive admission in the appropriate degree program
- Be strongly recommended by their advising professor
- Be appropriate for recommendation, as determined by the president of the university or Dean of the Graduate School
- Be expected to complete their current degree within the standard years of enrollment
The standard years of enrollment is 2 years for a master’s degree. If you take longer than that to earn your degree, you would lose your scholarship at the end of the standard years (or as soon as it became apparent that you would not finish within the standard years) and would not be able to extend your scholarship.
Changing Universities
It is not possible to change universities as a PGP Scholarship recipient.
Slots
A university can only nominate students for scholarship extension if the PGP program was originally able to nominate students at both the Master’s and Doctoral level and is still able to nominate Doctoral students in the year that you apply for the extension.
The rules about when it is possible to extend have changed several times and are subject to future change depending on the year that the PGP program was approved, so ultimately you are going to have to check with the university that you want to apply to to see if it will be possible to extend or not.
Since PGP programs are approved to accept new students over a three-year program, if you enroll as a Master’s student in the program’s first year, you would be eligible to apply for extension at the conclusion of your degree, since the program would still be in its third year of approval and accepting new students. (Though you would be competing with those new Doctoral level students for a slot).
If you enroll in the Master’s degree in the PGP program’s second or third year, though, the possibility of extension can vary, so you would need to contact your university to find out for sure. In past years, it has not been possible in some cases, possible in all cases, or possible only if the university applied for an extension of the PGP program period as a whole (regardless of whether that extension was approved or not).
(Thanks to reader Alex who pointed out that the handling of extensions started changing from year to year after programs approved in 2019!)
Payment of Application and Matriculation Fees
If you are applying to extend your MEXT scholarship fees, you would be responsible for paying all application and matriculation fees for the programs that you want to apply to. However, the fees would be refunded to you as follows, based on the success of your applications.
If your application to extend your MEXT scholarship is successful, the application and matriculation fees to the university you enroll in would be refunded. (In the case of Embassy-Recommended MEXT Scholars, MEXT will refund your fees. In the case of University-Recommended MEXT Scholars, the university will refund your fees.)
If you apply to multiple universities (Embassy-Recommended MEXT Scholars are allowed to apply up to two during the extension process), then your fees for the university that you do not end up attending would not be refunded.
Your fees would also not be refunded if you failed to pass the entrance exam or if your MEXT scholarship extension application was not approved.
Application Timeline
In 2022, MEXT released the application guidelines for the Extension application in mid-December and the deadline to submit the final application is January 26, 2023. This is the application period for students who want to extend in either April or October 2023. There is no separate application period later for the October extension, so this is you one and only chance to apply for that year.
*The only exception to the timeline is for applicants who start their scholarships in April as research students and then apply to extend to a degree program starting in that October.
Your university should let you know when it is time to apply, but if you do not hear from them by the beginning of December, it would be a good idea to contact your university’s Center for International Affairs to follow up.
Application Documents
You will receive the forms from your current university, but they should not pose any difficulty.
Application Form
The application form itself is similar to the initial application form, but shorter and simpler. Since you have already completed the application form once, it will be no trouble.
Research Plan or Research Status Report
The second form you have to submit is a Research Plan or Research Status Report. If you are applying to advance to the next degree, your Research Plan would be similar to the type of document you submitted for your initial Field of Study and Research Program Plan, except simpler. In this case, you would not be submitting your application for a competitive evaluation to professors/a university that is unfamiliar with your performance. So, your plan can be a simpler explanation of what you plan to research. Your current adviser should be willing to help you write it, as well.
If you are extending from research student status to degree status, and continuing your ongoing research, then you would write an update on your progress.
Essay (Former undergraduate, college of technology, or specialized training school applicants, only)
Former undergraduate or college of technology MEXT scholarship winners extending from Master’s to Doctoral degrees and former college of technology students extending from a Bachelor’s to Master’s degree must also submit a short essay. However, MEXT’s application guidelines have no instructions for this essay, so please follow up with your host university for more details (and let me know in the comments below!)
Proof of Language Ability (University-Recommended MEXT Scholarship applicants only)
This requirement only applies to applicants who were initially accepted as University-Recommended MEXT Scholarship “Research Students” (i.e. Non-Degree Students) and who did not submit documentary evidence of their language proficiency, such as language proficiency test scores showing CEFR B2 level English or N2 level Japanese or proof of completing their qualifying degree in English/Japanese at the initial time of application.
If the university accepted you under the condition that they judged your language ability to be “equal to a person with B2 level English or N2 level Japanese” without any documentary evidence, you would be required to submit test scores in order to extend to a degree program.
Special Thanks
Special thanks to the TranSenz supporters on Patreon, who help keep this site running through their generous contributions, especially to my newest Samurai patron, HiC, Daimyo-level supporters Dũng Phạm Quang and Alessia M, and to everyone who has been supporting the sight for months or years. I cannot tell you how grateful I am for your continued support! If this site has helped you in your application process and you want to “pay it forward” to keep the site running to help future applicants, every contribution helps!
If you want to show your support but Patreon is out of reach, I’d appreciate it if you say hi on social media or in the comments below to let me know if you appreciate these posts. You can find me on facebook at @TranSenz or on Twitter at @tagsenzaki. I look forward to saying hi!
Questions?
Let me know in the comments below!
Hi Travis,
It’s Sarah again: didn’t want to keep commenting since that thread was getting kind of squished but I still had questions. Firstly, thank you for all the help–not just in answering questions on this blog but the articles and books you’ve written.
Secondly: if I’m an embassy recommended MEXT Scholar and my scholarship (for the research student phase) ends in April 2024 and the university I’d like to switch to starts in October but I didn’t write them on my extension form, am I out of luck? If I got rejected from the program I applied to (and presumably the extension form thus invalidated?) could I resubmit the extension form next year and apply to a different program (at a different graduate school or a completely different university)? If yes, I take it this program would have to start in April before the research student period ends right?
I ask because at my program’s interview my professor really grilled me on things I had previously–very specifically–asked him for help on (that he never responded to) and then at the end of the interview asked if I had a backup plan for if I was rejected from the program. Which wasn’t a great sign in my opinion. I understand switching universities would likely be difficult due to needing your supervisor’s recommendation but I don’t think that would be difficult as my professor unfortunately seems more and more disinterested in my proposed research. And I really don’t want to lose this extremely generous scholarship and once-in-a-lifetime opportunity.
Hi Sarah,
Thank you for your kind words. Yes, the comment space does get progressively narrower and harder to read with each reply. I’m not sure yet how to fix that, but I’ll look into it.
Unfortunately, I lost the thread to refer back to your situation, so I’m making some guesses here. I assume that you’ve applied for the extension for April 2023 or October 2023 already, although your research student period runs until April 2024 at the latest.
You can only extend your scholarship at a university that is on your form, so if you didn’t include the October-start program on your extension application this year, you would be out of luck. As you said, if you extend at the very end of your research student period, then it would have to be to a program that started in April.
I’m sorry to hear that your interview experience was so poor. If you do not pass the entrance exam procedure in your current university this year, you could withdraw your extension application and apply again next winter for extension in April 2024. In that case, you could choose different universities.
Good Luck!
– Travis from TranSenz
Hello Travis,
Thank you for all the advice you have been providing on this page, they have been extremely helpful for me since I started the process. I am currently an Embassy recommended MEXT scholar in my masters degree. I want to go to Ph.D. in a different university with a slightly different field. The subject of my field is very similar to what it is now, but it is categorized into a different department. My research area will also be hopefully similar(the methodology of research is different), if everything goes well. But, I am worried that considering the fact that I am changing to another department, MEXT would not allow me to extend my scholarship. Should I apply for the extension to another university or just try to fit in my current study which I am not sure I want to get a Ph.D. in?
Hi Haru,
Thank you for your kind words.
Based on what you have described, I do not think you should have a problem with MEXT regarding changing to a different university. The department name is not so important. The important thing is the continuity of research.
In your extension application form, you will need to explain your proposed PhD research and your current advisor will need to fill in a section with his/her opinion on why changing universities would be advantageous for your research.
Of course, in the extension application, you can name up to two universities and then choose which one you want to attend after the extension is approved and you successfully apply for admission to both programs, so you could put both in your application, to have a back-up plan.
I hope that your master’s degree ends in March or October 2024 and that you plan to start your PhD in April 2024, since the extension application deadline for April 2023 and October 2023 has already passed.
Good Luck!
– Travis from TranSenz
Dear Travis,
Thank you for your reply. I feel much more relieved now. My Masters course ends in 2024 so its all fine. Have a nice day!
Hello, In case of extension from Master to PhD; as the university will have to screen before sending potential candidates to MEXT. Does the university notify its screening result to students or everybody will know the final result from MEXT?
Thank you!
Hi Kody,
Usually, there is not a competitive screening at the university level for the extension and everyone’s application gets forwarded to MEXT, but in the case of having more applicants than slots, some applicants might be eliminated at the university level. In that case, the university should tell you, as far as I know, but there’s no official policy, so it would be on a university-to-university basis.
The deadline for universities to submit extension applications to MEXT is this Thursday, so the university should have already made its final decision and you can ask them.
You’ll also need to apply separately for admission to the PhD program, so don’t forget that step, too!
Good Luck!
– Travis from TranSenz
Hi Travis!
Bit of an odd question & situation: I think my professor missed my university’s deadline for submitting the extension application; if my time as a research student is set to end in April of 2024 can I submit the extension next year? Or will that be too late (I’m not sure how long it takes them to process the paperwork)?
To make a long story short: due to the ongoing pandemic and a medical condition I’ve been a remote research student since October (expected to head to Japan in April though). This has complicated things because my professor seems endlessly busy–too busy to reply to emails–and so I haven’t been able to communicate well with him. I tried checking in with him to see if he submitted the document but he didn’t reply (which is typical of him). The university I’m at needed me to compete the first part of the form and him to complete the 2nd part so he was CC’d on all emails and knew the form had to be done. Next year I’d be there in person and think I could more easily get the form filled out/check-in with him which is why I ask if there’s a possibility there.
Thank you!
Sarah
Hi Sarah,
If your time as a Research Student is set to end in April 2024 and you want to extend to the degree program at that time (not earlier), then next year would be the appropriate time to apply, so there should be no problem. The application that just ended was only for extensions to start in April or October 2023.
In the future, if you’re struggling to get in touch with a professor or get a response, I recommend going through the administrative office of the graduate school. They are usually more likely to reply immediately to email than professors are.
Good Luck!
– Travis from TranSenz
Hi Travis,
Thanks for such a speedy response, I really appreciate it! That’s good to hear about the extension timeline and also good advice for going around my professor a little bit.
Hope you don’t mind I had an additional question: if we wanted to switch majors/graduate schools (same university, same professor) is that possible without a provisional LOA? For context: I’m currently a research student of graduate school A which I got a LOA from, but am thinking I’d like to do my master’s program with graduate school/program B. Both are affiliated with the same university and my professor is affiliated with both schools. So if I were accepted into program B and put that on the extension form (for going from research student to master’s student) would that be allowed? Despite not receiving an initial LOA from that particular graduate school? Hopefully that made sense, please let me know if I can clarify anything!
Hi Sarah,
When you apply for the extension, it does not matter what universities you originally received LoAs from. You can choose up to two universities and programs on the extension application form. You would also need to take the entrance exams for both of those degree programs separately.
In the case of changing universities or programs, your current advisor needs to write his/her opinion on why it is necessary/appropriate for your studies to do so, but that shouldn’t be so much of a problem if you are switching to a different program in the same university that your advisor is also a part of!
I recommend you talk through your plan with your advisor in advance once you can come to Japan and get a hold of them in person!
Good Luck!
– Travis from TranSenz
Hi Travis!
Thanks again for your reply. Please correct me if I’m wrong but from what I understood from your reply: when switching from research student to master’s student it’s possible to switch into schools or programs that you didn’t get an LOA from as long as your supervisor is ok with it (and presumably there’s a professor in that new program wanting to take you)?
I’ve come to realize that I don’t think my current supervisor is a good fit, and have found another professor I think would be a better fit but they’re at a completely different school (that I didn’t get an LOA from). So I’m just wanting to know if it would be possible to switch before looking too much into it.
Hi Sarah,
You are correct in understanding that your original Letters of Acceptance are no longer relevant. When you apply for the extension, you will be able to list up to two universities/schools that you want to be able to continue your studies at. At that point, you would only be able to extend your scholarship if you move on to one of those two schools in the extension application form. It does not matter if you had LoAs from them during the initial application or not. This is an entirely new process.
Instead of applying for LoAs this time around, you will apply to each of those universities/programs as a regular fee-paying student in order to get admitted. You need both the MEXT Scholarship extension and admission from one of the universities in your form. MEXT will not provide any assistance with the admission process this time.
My last reply was in the context of switching graduate schools within the same university with the same professor. I know that is possible because there was one graduate program that was infamous for not accepting research students or direct degree student applications from MEXT Scholars. The only way to get in there was to be a research student in another graduate school in the same university then switch at the extension.
In general, MEXT expects that you will stay in the same university/program when moving from research student to degree student. (The research student stage is usually looked at as a waiting period to get into the same degree, because of timing with the entrance exams, etc.) You mentioned that you want to change “schools”. If that is “graduate schools” within the same university, it should be possible. But if you’re talking about “universities” then you might face more of a challenge, so I do not want to imply that would be easy.
In either case, you will need your advisor to explain in your application form why it is important for you to change programs in order to continue with your research.
Good Luck!
– Travis from TranSenz
Hello Travis,
Thank you for all the support, really helpful.
I am a MEXT scholar. Applied for extension already for PhD. I’ve got an online full time paid internship at an international Organization for six months. I would like to know if I am allowed to go for it due to the fact that students are not allowed to work.
Hi Karim,
I’m really not sure what the work permit and tax reporting requirements would be for an online internship with an organization located overseas, so I recommend you seek advice from someone familiar with those fields, like an immigration lawyer and a tax accountant.
I can say with a fair level of certainty that the university would oppose you taking part in the internship though, if for no other reason than the time demand. In general, part-time work permits for international students in Japan allow you to work up to 28 hours per week, and even then, MEXT Scholars are typically highly discouraged from working at all because the purpose of the scholarship is for you to focus full-time on your studies. I don’t think it’s possible to be a full-time PhD student and a full-time intern at the same time. One of the two is going to suffer, and if it’s your grades, there’s a chance that you could lose the scholarship.
Good Luck!
– Travis from TranSenz
Hi Karim!
Sorry I don’t have any advice for you but I was wondering: could you update us on what you end up doing about the internship? I’d like to do a remote internship during my time as a MEXT Scholar as well and if you were/are able to do it I’d love to know how!
Thank you!
Hello!
Referring to specialized training college extension. I can only choose National University?
Thanks.
Hi Green,
That’s correct. This is the first year I’ve noticed that requirement in the extension guidelines, but only national universities are available if you are extending from Specialized Training College to a bachelor’s degree (third year transfer).
Good Luck!
– Travis from TranSenz
Hello Travis,
I am an embassy-recommended MEXT scholar who is in their master’s degree right now. This university is not a good fit for me and I know that it is impossible for me to change universities during the degree. I am deeply considering changing universities for a PhD after this (extending MEXT and switching schools). You said that the current advising professor would need to know that you intend to switch schools and that the “current advising professor must clearly explain the need for the change in the adviser’s section of the extension application form”. I already know that my advising professor wants me to extend to a Ph.D., and it sounds like they would happily write a good recommendation to MEXT if I stay at the university I am at. I do not think they would write me any recommendation at all if I decided to switch universities. I do not have proof of this, no one in my research laboratory has had the guts to try this. Knowing what I know about my supervisor so far, this is my fear. I know if I switch, this is the kind of supervisor where the bridge would likely be burned. This professor will never change, and I do not believe that anyone in the university or my department could do anything about it if my advising professor decided to against writing a recommendation for extension in retaliation for me not staying their student at this university.
Do you know if it is possible to apply for a MEXT scholarship extension (embassy recommended, master to PhD) without telling your supervisor that you might switch schools (or are applying for another university as a second option)? Is it possible to have my professor submit their recommendation letter without this knowledge and then for me to inform the embassy that I’d also like to list another potential university for transfer? Am I completely stuck without my supervisor’s explicit approval?
Many thanks,
Crestfallen
Hi Crestfallen,
Unfortunately, for the extension application, I don’t think there’s any way to not let your professor know your plans. The form where you list your desired schools for the extension is the same one where the professor gives their opinion, and there is a specific question there for the professor to give their opinion on why it is necessary to change universities.
So, you’re either going to have to risk the professor’s ire but give a good reason, preferably one related to how the research at the other university is closer to your interest (it would be even better if it was something your current professor was not as interested in) or how they have particular facilities that are better suited for your research, if that is relevant. If you can give a practical reason, that would be best.
The other thing you could do is, when you list the two universities you want to consider for your PhD, put your current university first and the university you really want to go to second. That way the professor sees that his university is on top and the other looks like a back-up. However, this isn’t like the Placement Preference Form in the original application. Once you are accepted, you should have the ultimate choice which of the two you want to go to (as long as you pass both entrance exams and the scholarship extension application), so you could choose the other uni then.
Even though you are an Embassy-Recommended Scholar, this extension application goes entirely through your current university and the embassy is not involved in any way. (You do have to apply separately to the other university as a fee-paying scholar, too, though).
I hope that helps.
Good Luck!
– Travis from TranSenz
Dear Travis,
Thank you for the guidance. I would like to ask if the MEXT give a return flight ticket to the MEXT scholar who has successfully extended from Master to Doctoral course. I mean the time span between the completion of the Master program (September) and commencing PhD course (October). Thank you
Hi Kyu,
No. You only get a flight ticket home at the end of your entire studies. Applicants who extend from Master’s to Doctoral programs are considered to waive the flight ticket home at the end of the Master’s. (Incidentally, MEXT would also not provide a flight ticket home if you were planning to work in Japan after graduation, even if you job did not start for a month or so).
Good Luck!
– Travis from TranSenz
Dear Travis,
Thank you for being amazing as always.
I have the opposite problem of this article. I’m currently a research student who does NOT want to extend to a masters degree program. I told my uni about this and they said we have never faced this situation before since everyone extends and so you have to talk to your graduate school and our graduate school knows less about MEXT than the international office does so I’m in a bit of a mess right now. I know for a fact that i can keep studying at least for 3 to 4 semesters (saw this on kyoto uni website) even if i dont extend but my university doesn’t know this. Can they force me to extend even though I don’t want to? I mean MEXT gives scholarships to you to study without expecting you to extend to a degree student right? I have the right to use the MEXT scholarship to study here without having to extend.
I would really appreciate your opinion on this
Thank you
Hi Anna,
Thank you for your kind words!
Are you a University-Recommended MEXT Scholar or an Embassy-Recommended MEXT Scholar? If the latter, you should be able to remain a research student without enrolling in the degree program for 3 semesters (if you started your studies in Japan in the fall) or 4 semesters (if you started in the spring).
If you are a University-Recommended MEXT Scholar, you might have to double check the application guidelines from when you applied to make sure that they didn’t have any restrictions on Research Students. For example, there might be programs that will only accept a research student for a maximum of one semester, for instance, if the program only accepts new degree students in the spring semester. If that was in the application guidelines, then you would have been considered to have agreed to that condition when you applied.
I’m not sure how the university would handle it if you pressed your case. The Scholarship is up to MEXT, but the university has final say on your enrollment. The biggest question I would have is whether or not there was something in writing in advance that limited your time as a research student.
Good Luck!
– Travis from TranSenz
Hi Travis,
Thanks a lot for your guides – they have been really useful. I am currently an Embassy Recommended Scholar in the non-degree seeking research phase. The application process was really confusing and during the time of application, I was under the impression that the master’s program would be in English in my current university, however it is conducted in Japanese. I wonder if it would be possible to continue my time here as a research student and then transfer to another University that provides an English program when transitioning into a master program. The field of study would be the same, however my research topic might have to be adjusted slightly. If possible do you know how the process would work.
In Japan right now and absolutely streeeesssssssssssssssed. I don’t want to leave here without a degree under my belt.
Thanks!
Hi P.F,
It is possible to change your university when you apply for an extension of your scholarship from Research Student to Master’s student if there is a good reason for doing so – and it certainly sounds like you have one!
However, your academic advisor needs to give his or her opinion about your transferring universities in the extension application form, so I encourage you to talk to you advisor as soon as possible and get them on board. I don’t think there would be hard feelings if you don’t have the language ability to pursue the Master’s Degree there!
When you apply for the scholarship extension, you will be able to select up to two universities that you would like to attend for the Master’s Program, so that is were you will state your preference. You would also have to apply separately to those two universities for admission to their degree program through their normal application for fee-paying students. Once you are accepted to the degree program and have been approved for the MEXT Scholarship, you will be able to transition your scholarship to the new university.
You are going to have to be the one to take responsibility for all of the applications and timelines, though, so I suggest that you start researching potential universities for your Master’s and their application processes as soon as possible. Your current advisor might even have some recommendations for you.
Good Luck!
– Travis from TranSenz
Dear Travis,
Thanks for your continued hard work.
I am embassy recommend MEXT and will start my M2 in september. I want to extend my scholarship to phd but the problem is the GPA.
My course require 30 credits and i have 40 credits if I pass 4 more exam by next week. For all my compulsory (30 credit), I have good (As) grades but my extra classes are B and Cs.
I am wondering if Mext count the extra class credit as well or not for total GPA.
Your reply is very much appreciated.
Hi Rayne,
As far as I know, all grades on your transcript count, regardless of whether they are mandatory or not.
For what it’s worth, though, a “B” should convert to a 3.0/3.0 grade, the same as an “A”, so you just need to worry about those “C”s.
Good Luck!
– Travis from TranSenz
Hello Sir, thank you for your very insightful article. I would like to know ìf it is possible to have my university changed after MEXT placement and a University acceptance. I have recently received a Teacher Training scholarship, however none of my University choices were picked by MEXT. Can I request a Univeristy change?
Thank you.
Hi OS,
Unfortunately, no, it is not possible to change your university. It is ultimately up to MEXT’s decision.
Good Luck!
– Travis from TranSenz
Hi Travis,
First of all, I would like to thank you for all the effort you put into this website, it helped me a lot when I was preparing for the MEXT scholarship and since then.
I will be finishing my Master’s degree this September and I am thinking of extending the scholarship for a PhD. I already passed the screening in January and got the extension, but I still have one more week to decide whether to submit the actual application documents for the PhD course.
However, I do have some concerns.
I’ve also been thinking lately that maybe a job would be a better option for me, but I don’t have a clear idea of what kind of work I want to do and I also feel that I need to study more. A PhD would be a good way to gain experience and apply the knowledge I have gained/learn more. Now I have the opportunity to try it out, I would feel bad if I turned it down right away without trying it out, as I might end up liking it. On the other hand, I might have to cancel the scholarship later if it does not work out.
My plan is to stay in Japan, but if I cancel the scholarship, I will have to leave the country. I have read that to change to a job-hunting visa, I need to submit a Certificate of Degree, which I will not have due to dropping out (but correct me if I am wrong). So, if the PhD program does not come through, I would start looking for a job during the time of the PhD program and only cancel the scholarship once I have secured a job. In this case, have you heard of anyone who had to pay back the money they received during their unfinished studies? Or would this have a negative impact on my job hunting? Companies are usually looking for fresh graduates, but I would be applying as a MEXT Scholarship student in the middle of her studies who wants to quit…
Do you have any information on this?
Thank you in advance!
Hi Shiran,
Thank you for your kind words!
If you haven’t already started looking for a job and got pretty far along the application process, then I don’t think this is a good time to give up the scholarship and start looking, especially if you don’t have a specific direction. If you already had a job offer at this point that you were excited about, that would be a different story, though. You said that you don’t know what kind of work you want to do, so I would say you definitely should not make a snap decision to go into the working field now. You would not be able to go back to studies in Japan under the MEXT Scholarship later if you changed your mind!
In addition to thinking about what kind of work you want to do, I think you should explore what the working environment in Japan is like in that specific field. It can be tough to find a comfortable working environment in some cases!
To apply to switch to the job hunting visa, you need a degree certificate and the support of the university that you graduated from, which they certainly wouldn’t grant if you dropped out. So, if you were to try to give up the scholarship partway through to switch to a job, (which I never recommend, just for the record), then you would need to have all your paperwork approved from your employer, first. But even then, it would look like you were deceiving the university and just using them to stay in the country for job hunting, so I don’t think this is a good approach, either. I would suggest finishing your degrees unless you are really miserable in the academic world and have decided that you never want to study again.
I have not heard of anyone having to pay back the scholarship after dropping out, but I also have not heard of anyone who planned to use the scholarship period to job hunt and drop out if they were successful. In that case, it could be considered dishonest behavior and the university or MEXT could take punitive action. I don’t know for sure, but I wouldn’t rule it out.
It sounds like you have some hard decisions ahead of you, but I encourage you to give it some thought and talk through all of the potential options in detail with someone that you trust.
Good Luck!
– Travis from TranSenz
Dear Travis,
I’ll make this as short as I can:
first semester on MEXT. doing Japanese training thing. Miserable. intensive courses (no option for non intensive) AND two other classes (intensive Japanese courses are not enough credits apparently). No time to do anything other than go to class and study. The little “free time” I get is spent running errands. Completely exhausted. Mental health in the gutter. teachers don’t care. Talked to MEXT scholars from other unis, seems it’s only my uni that’s like this. No way I can take another month of this. Want to just wing it from now on bc can’t do this anymore. I will go to classes, do the bare minimum, but not care if I do a good job. I will get a passing grade. But not good grades. I have done great until now but Idc anymore.
My question: will mediocre to low grades IN JAPANESE PREP CLASSES prevent me from extending the scholarship? I know I will do great in my actual classes. Already attended some of them for fun, was a breath of fresh air compared to the current misery.
PLEASE tell me I can wing it and still extend if I ace my actual classes. I’m so desperate here and no one is helping me. Thank you
Hi Miserable,
I’m sorry to hear about your situation. That sounds like . . . your name.
I’ve never heard of anyone else having an experience like yours in the language program before.
I don’t think you necessarily need to ace your Japanese language classes, but it sounds like the Japanese language program is at the same university where you will be studying for your degree. In that case, I would be concerned that they might talk to the instructors of the Japanese program when they review your extension review application. When I worked directly with MEXT Scholars, it was at a private university and our scholars attended the language program at a nearby national university, so we never heard about their performance in that program, as far as I know. That tells me that the Japanese language program shouldn’t impact your extension application, but I am mostly concerned about unofficial connection.
If the language program is at the same university where you will study for your degree, I recommend that you don’t check out completely and aim for the minimums. It shouldn’t be a problem to take your foot off the gas a little bit and settle for just “good” instead of “great” for the month-ish you have left.
By the way, have you already applied for an extension to the degree program to start in the fall semester? If you have already filed your extension application, then whatever happens after that extension doesn’t get factored in to reviewing your case, as far as I know. So, in that case, winging it probably wouldn’t be a problem.
So, to summarize, if your language program is at a different university than your degree studies or you have already applied for the extension, then winging it shouldn’t hurt you too much. Also, if you have a good relationship with your advisor and think they will not be concerned with your performance in the language program (if they even care) when they go to write your recommendation for the extension, then you should be safe as well.
But if your Japanese language program is at your degree university and your studies are close to Japanese language/culture in content, then I might be concerned that your advisor might talk to the language program unofficially and that could color their perception when they write their recommendation for your extension. Your grades in the language program should not be a factor in your extension application at all, so it’s really just the unofficial conversations that could be a concern.
Also, I don’t know if your university offers counseling services in English, but this seems like an area (burnout over intense studies) that university counselors should be very experienced in dealing with, so you might want to talk to them in the meantime, as well.
I’m sorry if that wasn’t very helpful, but I hope you can find someone to talk to about your situation and figure out a way to coast through the last month without giving off the impression that you have completely checked out.
Good Luck!
– Travis from TranSenz
Thank you so much. That was actually quite helpful. I did talk to a counsellor and inquired about this issue. While the Japanese language school is part of the same university, I asked my advisor and they said my Japanese classes shouldn’t even matter as long as I don’t want to study in Japanese or anything Japan-related (I don’t). I’m sure my advisor will put in a good word for me too and there will be no conversations between them and the Japanese language school. And I think that the grades will be separate from the grades of my actual classes when calculating my GPA for extending or keeping the scholarship (I hear there’s a GPA requirement for extending the scholarship or even not losing it. I’m not sure though, I would appreciate your input on this).
Also, I will be applying for admission to the master’s program as soon as I’m done with these classes (I’m a special research student now). I need to apply for admission and take an entrance exam but I am not sure about the exact steps. The counsellor reassured me that I can take it easy but I am just too worried and there’s no one here to explain things for me. Everything is so vague and I’m just being crushed under a mountain of homework and stress.
Hi Miserable,
Thank you for your follow-up comments! It sounds a little more positive than your last message.
As far as I know, the grades from your Japanese language program, even if it is at the same university, will never be considered to calculate your eligibility for extending your scholarship and will not affect your GPA for your degree.
There is no GPA eligibility requirement to extend from Research Student to Degree Student (but there is a GPA requirement (2.50) to extend from Master’s to PhD). Typically, most students who apply to extend from research student to degree student do so during their first semester as a research student, so they wouldn’t have any grades yet. That said, once you start taking courses from your degree program, even if as a Special Research Student, you should try to maintain high grades and performance in those!
If you haven’t already applied for a MEXT Scholarship extension to start your degree in the fall semester, it is too late. In that case, you would have to continue as a Special Research Student this fall at your university, but in your actual degree program/studies, not the language program. During that semester, you would apply for the MEXT scholarship extension, typically around November/December and also for admission to the degree program, separately. They scholarship extension is typically going to go through the international office and the admissions application would go through your graduate school, so you’ll have to check with both.
Good Luck!
– Travis from TranSenz
Dear Travis
You are suggesting that if everything is in order (GPA, etc.), then it’s not hard to extend the MEXT scholarship from master’s to PhD. But I’ve heard it’s very difficult and you have to be a star student basically and even then there are very limited spots for extension and I shouldn’t count on it. I don’t know what to believe anymore. I really want to extend my scholarship (doing a master’s degree now). But if it’s as hard as they say, I should be thinking about applying to PhD programs elsewhere. I would really appreciate your comments on what “they” say! Thank you
Hi Anna,
There are limited spots for the extension, but there should also be a limited number of students applying for the extension each year and the number of extension slots is based on the average number of students who successfully extended over the previous three years at your university. So, it is going to depend on your particular university and how intense the competition is there. But as long as they have a track record of students extending each year, then the possibility should certainly be there.
You might want to try to find out how many students successfully applied for the application last year. That could give you an idea of the places available. And if you have an idea how many other MEXT Scholars might be applying for the extension from one degree to the next this year, you can calculate how competitive it might be for you.
Anecdotally, I have not heard of any applicants who were turned down for the extension as long as they were doing well in their studies, met all of the eligibility criteria, and successfully earned admission in the PhD program.
Good Luck!
– Travis from TranSenz
Thank you so much! Great advice as always : )
Dear Travis.
Thank you very much for all the counseling you offer in your website. I have the following question, currently I am enrolled as PhD student with Embassy Recommendation scholarship. I’m afraid that 3 years won’t be enough to finish my program and it will probably need one or two more years to finish it. Is it possible to extend the MEXT scholarship given this scenario? If not, which other options are available?
Thank you in advance, I hope my doubts can be clarified soon.
Hi JorgeD,
Thank you for your kind words.
I’m afraid it is not possible to extend your MEXT Scholarship without continuing on to a subsequent degree, so in your case that would not be possible.
Furthermore, if it becomes apparent that you cannot complete your degree program in time due to your academic performance or absence from the university, then you would lose the scholarship immediately.
I recommend that you do everything possible to finish within the three years, but if it isn’t possible, then in your last semester, start consulting with your university about staying on as a fee-paying student after the MEXT Scholarship is done and see if they have any options like tuition reduction or a TA/RA position to help you with funding. (In the meantime, try to be frugal with the scholarship stipend so that you can sustain yourself after it ends).
I hate to keep piling on bad news, but you should also know that if you do not finish in three years, then MEXT will not provide you with a flight ticket home, so you would need to provide that on your own, too.
Good Luck!
– Travis from TranSenz
Hi sir, I have a serious question. I am currently in masters program with mext scholarship but I want to change university. The program already started in april.
I wonder if it is possible to change university at this point. the change would be to the second university that accepted me in mext on the first place.
Of course I need to talk to the teachers but I want to know if its possible?
Hi Alison,
Unfortunately, it is not possible to change universities partway through a degree program on the MEXT scholarship. The only time you can change universities is when you extend your scholarship to the next degree level (e.g. PhD). Of course, that is assuming that you are an Embassy-Recommended MEXT Scholar.
Good Luck!
– Travis from TranSenz
Good day Sir!
Hi, this is me again. I’m planning to apply for Specialized Training Program under Technology, probably I will major in engineering, like ME but can I ask if I can extend it to a bachelor’s degree later on? Because there might be selected major can extend to undergraduate.
Hi Melanie,
At least as of this time, Specialized Training College students are able to apply for a scholarship extension to transfer into a bachelor’s degree program, starting from the third year of studies.
As far as I know, this is not restricted to any particular major. Anyone should be eligible to apply for the extension.
Good Luck!
– Travis from TranSenz
Thank you so much sir and God bless <3
Hi Travis
Correct me if I am wrong, but as far as I understand from the article, application for extension of scholarship opens once in a year around october-december. But my friend’s grad school asked for some documents this month for applying for extension so She can take the entrance exam for October admission. Is that possible to apply for extension in April?
Hi Aida,
In general, the extension application is held once per year, as you said.
However, there is a special extension application period exclusively for applicants who arrive in Japan in April and need to extend their scholarship starting in September/October of that same year (e.g. applicants who spend one semester as a research student before starting their degrees). As far as I know, that application period is only for applicants who newly start their scholarships, since they weren’t scholarship students at the time of the “usual” application period. It is not allowed for scholars who should have applied in December but missed the application period to then apply in April instead.
Good Luck!
– Travis from TranSenz
Good day sir!
I apologize I ask this again I could not find the first one I commented. Can I ask regarding to my school matters, I planning to transfer to a new university this coming next school year is it okay while applying for MEXT scholarship this april?
Hi Melanie,
Here is where you asked that previously and my answer.
Good Luck!
– Travis from TranSenz
Dear TranSenz,
Your website is simply the most resourceful about MEXT Scholarship. I highly appreciate your assistance for us.
I have a question regarding my situation. I am currently a MEXT Embassy Recommended master’s student. I started as a research student (Sophia), then extended for a master’s degree (Waseda). I wonder if it is possible for me to extend for a Ph.D. at another university with a different but related field (PoliSci -> Law)?
For example, suppose I am graduating from my master’s with 2.50 or above with an M.A. in Political Science, and I want to pursue a Ph.D. in Law at Kyushu University. In that case, I’d need a recommendation from my current professor at Waseda, a recommendation from the dean at Waseda (?), and an acceptance from Kyushu?
Thank you for your help!
Hi Mobu,
When you extend your scholarship, I’m not sure that it’s possible to completely change your research field, but if you are continuing to pursue research into the same topic/field and that field of study falls under “Political Science” at one university and “Law” at another, then that should be a problem. (The name of the graduate school does not matter so much as the research content).
I think you are familiar with the process from when you extended from Research Student to Master’s Student, but for the extension, you have to apply separately for the MEXT Scholarship extension and for admission to new degree program (as a fee-paying student). For the MEXT Scholarship Extension portion, you would apply through your current university and will need your current academic advisor to fill in part of the application form giving his/her approval for you to change universities. You should not need any other recommendation letters for that process or any documentation from the new university for the MEXT Extension. You will also need to look up what Kyushu requires for fee-paying admission to the Law PhD program and make sure that you collect all of those materials separately.
Also be aware of the deadlines for both application processes. The deadline to extend your scholarship for new programs starting in spring/fall 2022 is already long-since passed, so hopefully your extension will be starting in spring 2023 or later.
Good Luck!
– Travis from TranSenz
Hello Mobu,
I will be applying to Sophia as a research this year in the TESOL field. Any recommendations?
Regards,
Hello. Thank you so much for all the useful information always! I remember I checked your website a lot the last time I applied to the scholarship. It has been an enormous help.
I am an embassy-recommended student, now in the second year of my master’s. My question may be simple and I apologize if it has been asked before: I remember when I applied to the scholarship that I checked in one of the forms that I wanted to do the research student period + master’s (and nothing else), per recommendation from the people in my country’s embassy. After giving it some thought, I would like to pursue a PhD and apply for it while extending the scholarship. Is there any chance that my answers in the forms I submitted back in my home country can hinder the possibilities of extending the scholarship next year? I guess it may be difficult to determine something like this, but I keep having this thought in the back of my mind and it worries me.
Hi Margarita,
Thank you for your message and your feedback. I am glad to hear that you found this site useful when you applied in the past!
As far as I can tell from past experience, even if you checked that you only planned to study in Japan until the end of your master’s degree in your initial application, that will not stop you from applying for an extension or hurt your extension chances in any way.
Good Luck!
– Travis from TranSenz
Hi, Travis. Glad to know! Thank you so much, now I can keep the hopes high.
Dear Travis,
thank you so much for all the information you provide on this blog! It has immensely helped me get where I am now.
I am currently a Master Student (Embassy Recommended), with the prospect of continuing for the PhD programme at the same university. However, I would like to change my supervisor during this extension, in the same department but just a very different research field.
Is it necessary that I obtain the recommendation from my current supervisor, or the future supervisor? Or both are necessary? I could not really understand from the explanation.
I am deeply concerned that my current supervisor would not approve of this, as supervising MEXT students also brings money to him personally, so letting me go would mean less funding for him, even though the reasons for my shift would be of academic nature.
Thank you for your response in advance!
Hi Ahmed,
Thank you for your kind words! I am very happy to hear that you found this blog helpful during your application!
For the extension, as far as I am aware, MEXT does not care about who your advisor is. I do not remember the university having to report that to MEXT at all. They only care about the university and graduate school of your enrollment. So, when you apply for the extension, you would simply be applying to extend at the same university.
However, you are still going to need to get both the old and new advisors’ approval for the change on a practical level. Since both professors are colleagues and will have to continue working together long after you graduate, I don’t think the new advisor would risk forcing a change that would anger your current advisor and create bad blood between them. So, you’ll still need to work that out.
Incidentally, I’m not sure what you mean about supervising MEXT students bringing money to your advisor. MEXT does not give any additional money to supervisors of MEXT scholars, to my knowledge. Is that something your university does?
Good Luck!
– Travis from TranSenz
Dear Travis,
thank you for your reply! I understand that the situation is tricky in that competition sense, but I feel that if I just dont want to continue working in my current field, my current supervisor should let me go.
About the last topic, I would like to clarify further.
I heard from sources close to the Embassy in my country, who are also MEXT alumni, that all supervisors of MEXT students are given additional funding from MEXT itself in order to cover expenses for the student such as materials, conference participation fees, books etc. Now, this might all be hear-say, so I am willing to check this further with more relevant sources. Since I consider you one of them, I have also decided to raise that concern here.
Hi Ahmed,
I have heard the rumor about supervisors receiving additional funding from MEXT from other scholars, but I have never seen any evidence to confirm that was the case. It is not mentioned in the application guidelines and even though I worked in the office responsible for administering the MEXT Scholarship at a major university for three years, funding for faculty members never came up in conversations between staff members or in our staff meetings. Since we were the ones responsible for providing all of the account information to JASSO for students to receive payments and keeping track of their enrollment, I think we should have been the office that would have handled funding for faculty, too, if it existed.
However, I am willing to concede that some universities might offer a bonus payment to faculty members who supervise MEXT scholars and that supervising MEXT Scholars might make it easier for faculty members to apply for other grants from MEXT directly. I just don’t think that there is some universal, automatic payment.
Good Luck!
– Travis from TranSenz
Hi Travis Praveen Here again,
Thank you for the wonderful article,You did really great Job out here, Helping us. Thanks for That, stay safe,Take care.
Thank you.
Hello Travis!
Thank you for your guidance it helps a lot. I am MEXT embassy recommended master scholar and I heard that my gpa should be higher than 2.5 while applying for extension. I have some questions please.
First what happen when at the period of applying for extension I do not have the 30 credits necessary for my master graduation will MEXT only consider my available credit or wait for my graduation?
Second does it negatively impact my extension if I got a C or a B grade in my Gpa?
Finally do you have any idea when the extension result are generally available for students?
Thank you!!!!
Hi Abdoul-Karim Soubeiga,
Thank you for your feedback!
I think everyone who applies for the extension does so before they have earned enough credits to graduate. As long as you can earn the credits and graduate by the time that you would actually move on to the next degree and graduate (whether that is the spring or fall semester), you should be fine.
Having a B or C on your grades hurts you because it brings down your GPA, but that’s about it. As long as your GPA is still over the requirement, you should be fine.
The results will be released in approximately early March to the universities, and they should let you know as soon as possible after they receive the information.
Good Luck!
– Travis from TranSenz
Hi Travis,
Thank you again. I am afraid I will fail one class. do you think That will have a negative effect on my MEXT scholarship extension?
Thank you.
Hi Abdoul-Karim Soubeiga,
Yes, failing a class will have a negative impact on your extension in a few ways. First, unless you are extending from research student to degree student, then you have to maintain a minimum GPA in order to apply for the extension, so a failed class obviously hurts that. If you are currently enrolled in a degree program, you also need to make sure that the failed class doesn’t delay your graduation.
Finally, when you extend your scholarship, you also need to apply for admission to the degree program that you are extending to. That failed course could negatively impact your admissions consideration, as well.
Good Luck!
– Travis from TranSenz
Hi, Travis
Thank you again. How about failing one class, I took so many classes that I end up failing one of them? Does it mean I will automatically lose my scholarship or it will still depend on my GDP?
Regards,
Soubeiga Abdoul-Karim
Hi Soubeiga Abdoul-Karim,
Failing a class will have a negative impact on your extension in a few ways, but it shouldn’t necessarily mean that you will automatically lose the scholarship.
If your GPA dips below a certain level, or it becomes impossible for you to graduate on time because of the course that you failed, then you could lose the scholarship for those reasons, but not just for failing it.
Good Luck!
– Travis from TranSenz
Hello Travis! I am Alex. Your guides have been really helpful in this complicated process!
I have a question regarding the “EXTENDING FROM MASTER’S TO DOCTORAL: PGP SCHOLARSHIP RECIPIENTS”:
I am applying a PGP scholarship (master degree) and this scholarship program currently is on its second year period.
When I ask the admin if the scholarship extension is applicable (from master to doctoral program) if I received the scholarship in program’s second year period, they said YES: ” even if the scholarship program is ended before the my master degree completion, or not successfully adopted by MEXT when the university apply for “renewal”, you can still apply for the scholarship extension.”
Apparently, it is contradicting with your statement of:
“Essentially, this means that only scholars who received the PGP scholarship during its initial year would be eligible to advance. Scholars selected in the second or third year of the program implementation, would graduate from their master’s degrees after the program’s selection period had ended, so there would be no available slots.”
Therefore, I am doubting what said by the admin and thinking the admin is brushing me off just to accelerate the application.
So, may I know is the rules has changed recently or is there any special circumstances to allow this kind of situation?
Thank you.
Hi Alex,
As far as I can tell from re-reading the application guidelines for the PGP scholarship as well as the extension application guidelines, my statement about only being able to extend if the university still had PGP places at the next degree level in the year that you plan to extend still applies.
If something has changed, then I was not able to find that information. (Unless, perhaps your program is a 5-year integrated doctoral program? The rules might be different in that case.)
That said, I am no longer working with this application process on a daily basis, so I am not 100% confident contradicting the university staff who are working with it and might have access to clarifying guidance from MEXT. (If so, I would like to find that information for myself so that I can be sure to present the most accurate info here!)
I would not count on having the extension available, but if it is, then consider that a bonus.
Good Luck!
– Travis from TranSenz
Alright, Thank you!
I am confirmed with them.
For the MEXT scholarship extension terms and condition, may I ask is there any official website or source for me to find out the answer myself?
Like official MEXT website, I tried to search before, but get nothing, maybe I didn’t look thoroughly carefully.
If you know one or two, do you mind to tell me (Japanese website is fine. I know Japanese)?
Thank you!!
Hi Alex,
Yes, I’m happy to share the resources I use. I get all of the guidelines from the official MEXT page for the scholarship. The website is all in Japanese, but some of the guidelines (typically for the Embassy-Recommended MEXT Scholarship, only) are available in English.
There is also a sub-page specifically with the application guidelines and forms for the scholarship extension (also entirely in Japanese).
Good Luck!
– Travis from TranSenz
So sweet. Thanks!!
I suppose what I said above is correct.
They have made the changes since 2019.
You can refer to this link (under Q and A pdf file):
https://www.mext.go.jp/a_menu/koutou/ryugaku/boshu/1419613.htm
Anyhow, thank you so much.
The website like a maze to me. Luckily, I am able to find the answer.
Hi Alex,
Thank you for your follow-up research! It did not occur to me to dig into those Q&As (for the universities to apply for PGP program approval) to find information on the extension. Good catch!
The Q&A you sent was for programs seeking approval in 2019 and indicated a change from 2018, but I double-checked the Q&As for 2020 and 2021 programs as well, just to be sure. In 2020, that question didn’t exist at all in the Q&A, so I can’t be completely sure about how it would be handled. Assuming the same as 2019, but I can’t confirm.
For 2021 programs, there was a slight variation: For programs that were approved for both Master’s and Doctoral slots, students who started at the Master’s level in the second or third year can apply to extend to the Doctoral program through the PGP slot even if the university’s application to extend the program as a whole is rejected, but if the university does not apply to extend the program at the end of its validity period in the first place, MEXT will consider the program to be complete and individual students will not be able to extend after that time.
So, it looks like the conclusive answer is the typical Japanese response: “It depends.” Each student is going to have to check with their own university for the rules at that time. . .
Thanks again!
Good Luck!
– Travis from TranSenz
PS, I’ve updated the article and included a shout-out to you for your help!
Hi Travis
Thank you for this blog it has been really informative and helpful. I need some advice regarding the MEXT extension process. I am extending from Research student to Doctoral student (Embassy-recommended). I have to change universities because my supervisor is retiring. She has recommended me to another supervisor at a new university who has unofficially accepted me. I am still waiting for the official outcome of my entrance exam for the new university which will be released in February. I did pass the entrance exam at my current university in August for April 2022. In the preliminary MEXT extension documents, I put the new university as my first choice, of course, with my supervisor’s recommendation. The International student office has advised me to put my current university as my second choice just in case (even though I won’t have a supervisor). I agree too but I’m also worried. I just want to ask if this is a good idea in your opinion or it’s risky if maybe MEXT prefers keeping students in the same university. Should I just have the new university as my first choice with no second choice and hope that everything goes smoothly with my acceptance process?
Hi Jess,
Thank you for your kind words.
My understanding of the scholarship extension process is that, unlike the original application, you ultimately get to choose the university. MEXT does not force you into one choice or another.
You can only choose one of the two universities that you indicate in your choices, but in the end it should be your decision.
Good Luck!
– Travis from TranSenz
Thank you so much for the information, Travis! I really appreciate it. Happy New Year and season’s greetings.
Hi Travis!
Thanks for all the information and explanation.
I have a question regarding the situation of students from the Teacher Training Program by MEXT. As such, I will be taking non-degree graduate courses throughout a year, and I wonder if there is the chance to continue studying to the completion of a master’s degree.
Thanks in advance!
Hi Florencia,
Unfortunately, Teacher’s Training Program students are not eligible to extend their MEXT Scholarships to continue to a degree program. The application guidelines for the Teacher’s Training Program specifically say that it is not allowed to continue to a degree program (even as a self-financed student).
Good Luck!
– Travis from TranSenz
Hello Travis!
Thank you for all the valuable info you’ve made available! I had started assuming all these details about MEXT scholarships would be kind of a secret out of my reach.
I’m a non-PGP, embassy-recommended student expecting to extend to a doctoral program starting in 2022. Is it possible for a student in my situation (non-PGP; embassy-recommended) to change to a doctoral program in another university? I should be getting a contact from the university about my extension to a doctoral program soon.
I’ve been kind of worried that I might not get an extension even if I pass the doctoral program tests and enroll in it, in part because universities don’t seem to have the kind of information you provide about MEXT. It’s just I heard of the case of a student in my university who had extended(?)/changed from undergraduate to master’s, then tried to extend from master’s to the doctoral program, but although she passed the program’s tests, she didn’t get her this second scholarship extension. Do you think that would normally be a bugdet problem, or there might be a reason related to the amount of years she had spent getting scholarships? Back when I extended from research student to master’s, I changed to this university. Before that, it seems that they even tried to discourage me to come to this university if I was intending to extend to a doctoral program later, and I thought that might be because of the older case of the student I mentioned, but then I thought there might be some kind of university ranking and I’m just in a place too low for it, etc.
Thank you in advance, and sorry for the lengthiness. I just feel I should know a bit more about my own process as a scholarship recipient, and any further piece of information could help relieve me from this anxiety. In general, would you say I should I stick to “In practice, I have never heard of anyone in this situation being unsuccessful in their extension application.” ?
Hi Pablo,
Thank you for your kind words.
As an Embassy-Recommended MEXT Scholar moving from a Master’s Degree to Doctoral Degree, it is possible to change universities.
When you apply for the extension, you can fill in up to two universities that you would like to enroll in for the Doctoral Program. You also have to apply for admission to those two doctoral programs separately, but since you changed universities when moving from research student to degree student, I think you’re already familiar with the process!
The extension is not guaranteed. Unlike the extension from research student to master’s student, where there is no limit on the number of students that can be nominated, each university has a limited number of nomination places for advancing from Master’s to Doctoral, and they might be more likely to prioritize students who are advancing to a doctoral degree within the same university, instead of someone who wants to leave to attend another university, so that is always a consideration.
(For the other student you mentioned that started as an undergrad, then tried to extend from Master’s to Doctoral, that is a separate category and has a stricter screening criteria, so that could have been part of the problem in that student’s case).
I cannot think of any reason why a particular university would have a worse chance of nominating a student for an extension than another, except that the number of places is based on the university’s recent history of nominating students for extension, so if they did not have many students extend in the past, that means they would have fewer slots available for future nominations. But there should still be slots available, no matter the university. It might just be more competitive.
Good Luck!
– Travis from TranSenz
Hi Travis!
Thank you again for your prompt and complete answer! Many doubts about the process are being dispelled. I guess I’ll try to stay in my university. I was taking some time to formulate a question, just to confirm the nomination mechanism.
So, I want to enter my university’s doctoral program and, if I’m accepted there, the university (or supervisors?) will nominate students as candidates for scholarship extension, and there are slots for that, is that so? This number of slots is for each university, and it includes only my university’s MEXT candidates for extension, doesn’t it? So it won’t include all people who have entered the program this year regardless of funding/scholarship or recommendation type? So, that’s where you say it could become more competitive, if X number students who have become accepted in the program want to extend for the same university but there have been, say, less than X in previous years, right? Still, probably this number of slots also has to be limited by or within the general number of places for new students in that program, doesn’t it? So before any screening by MEXT, the university (say, with a maximum enrollment capacity of 12 people for the program) can still also control or decide the “intensity” of the recommendations (“strongly recommend” or only “recommend”) for nomination to manage the proportion of MEXT students they want within their maximum capacity, can’t they?
Thank you again, and sorry if I’ve been repeating myself too much. I think I’ll finally have get a grip of the process, even if I’m a bit late for this.
Best regards,
Pablo
Hi Pablo,
Applying for the Extension of the MEXT Scholarship and applying for the Doctoral Process are two completely different processes and you would have to complete each one separately, yourself. If you just apply for the doctoral program, the university is not going to automatically pick up your application and nominate you for the scholarship extension. Both application processes will have their own deadlines and requirements, so make sure that you are following the instructions for each one.
The number of extension slots is for each university, so you are only competing against other MEXT Scholarship students who also want to extend during that year (including both embassy-recommended scholars and university-recommended scholars, and also including scholars extending from bachelor’s to master’s and from master’s to doctoral). So, it could be competitive if there are more candidates than places. The number of places is not directly related to the number of new scholarship slots, it is only related to the number of extensions approved in the past.
When the university nominates candidates to MEXT, there is only “nomination” or “no nomination”. While the university does give a priority order among the candidates, there are no tiers like “strongly recommended” or “recommended”.
I hope that helps.
Good Luck!
– Travis from TranSenz
Thank you very much, Travis! I’ll bear all that valuable information in mind and do my best!
Pablo
Hi again, Travis!
I have two questions now the extension paperwork period is about to begin. In an earlier post I think I told you that I might have to change universities, for PhD (I’m embassy recommended). Actually, after talking to a professor from a national university, he said he’s willing to be my supervisor (my current supervisor had also said I could choose my own options of universities, as the professors he found himself were in women’s universities or universities without a PhD program). So I was wondering two things:
1) How much can the order of my two options for the extension affect the selection? My options here tend to be “asymmetrical”.
The first time, when I was in my home country, I got accepted as a research student by two professors. One from a city university (first preference) and the other from a national university (second preference). MEXT sent me to my second option, the national one. I think it gave me a clear hint that the government has its own preferences for universities, sometimes prevailing over one’s own choices.
Then, for my extension to master’s degree, I included two universities again, in part because my professor would have to retire. Then I put the national one I was attending as my first preference (another faculty, though), and then again the smaller university where I hadn’t been sent by MEXT before as second preference. I didn’t pass the first option, and I was finally sent to the smaller university. Sadly, some things haven’t been going the way I was expecting here, and some university staff themselves have recommended me to add my second choice again, as it seems they’re not too confident that the government will extend my scholarship if I stay here, even if I pass the exam.
So now, for the PhD, it’s again another national university (different from the first one) and the smaller I’m attending. I need to choose the order. I got the impression that even my current teacher would allow me going for the national university in first place, because he seems to be overwhelmed with work. Do you think national universities are so much more prioritized by the government that even if I put it it in second place, and if I get accepted at both, I’d be sent to the national one anyway?
2) My second question is, what kind of arguments given by me professor will be considered reasonable in case I choose to change to another university? It seems I have to get my own professor to justify that change. Is it really only “professor’s retirement”? It’s really not the case now. But isn’t the content of the research itself or professor’s availability in terms of his/her area also a good reason?
I’m so sorry I haven’t been able to cut to the chase here, adding so much detail. The way they’re treating this at my university has felt weird from the beginning. Even during the entrance exam here last year, I was told by my soon-to-become supervisor himself that I shouldn’t have come to this university, but stay at the former one (I think he didn’t mean it unkindly, though). Also, the professor from the university I’m planning to move was so kind and committed during the interview.
Any tip as to preference order and university change justification (though this doesn’t really depend much on me) would be so helpful at this stage.
Thank you in advance!
Best regards,
Pablo
Hi Pablo,
1. My understanding for the extension application process is that you get to choose which university you will attend once you pass the extension, as long as you pass the entrance exams at both. I couldn’t tell for sure from your question which one you prefer, but it sounds like the national university is your preference. I would recommend that you put that as your honest first choice if that is the case. (For your placement on your initial selection, that is MEXT’s choice and they make no secret that they prefer national universities then, but I have not heard of applicants being forced into a second-choice university on extension before.)
2. “Professor’s Retirement” is one of the few justifications I have seen for switching universities when moving from Research Student to Degree Student, but a move at that point is much more difficult. MEXT assumes that almost all students will continue their degree studies at the same university where they have been a research student. However, when moving from Master’s to PhD, other justifications are possible and the best justification should be based on your research. If the other university is better prepared to support your research interests – for example, the professor’s research there is closer to your own, they have more extensive facilities, ongoing projects, etc., those are all possible justifications. Your suggestions about the research content and the professor’s availability are perfectly good reasons, too.
Good Luck!
– Travis from TranSenz
Hi Travis!
Your last message has helped me set my mind about this. I just hope my professor won’t be against my preferring the national university as first preference instead of the current one. He says it’s ok, but the paperwork itself seems to tire him. It’s kind of painful to have them write the whole recommendation and justification thing for me after having them read the information I’ve already written on the documents.
Next time I ask you something, I think it’s going to be on your Patreon site.
Thank you again for all the knowledge you share!
Hi Pablo,
Thank you for your reply.
I understand it must be difficult to ask a professor to write a recommendation for you to transfer to another university for your next degree, but hopefully that process will be over soon and you can stop worrying about that and just focus on the entrance exams.
Thank you very much for your support on Patreon! Please do feel free to ask any questions you have there and I will respond as quickly as possible.
Good Luck!
– Travis from TranSenz
Dear Travis,
As always, your blog is the ultimate guidance for different processes for MEXT scholars. Thank you so much.
I have a question regarding the number of chances you get to apply for the extension. Right now, I am a MEXT research student, and I am planing to join the Doctoral program from October 2022. For that, I have to apply for the extension next month (December 2021).
If at the worst case scenario I failed the examination, do I have another chance? Like for April 2023?
I started my reserch program from October 2021, so I get to stay as a research student as long as 18 months, right? So if there is another extension application period during these 18 months, am I still eligible to apply for that? After the first failed attempt?
Best,
Shaghayegh
Hi Shaghayegh,
Since you started in October 2021, you can stay a research student until March 2023. So, if you do not pass the extension application in December 2021, you would have another chance to apply in December 2022 (there is one application per year), but in that case, your degree would have to start in April 2023 – you could not start the degree in October 2023.
Typically, I have not seen anyone fail the MEXT extension application from Research Student to Degree Student. What happens more often is that applicants pass the MEXT extension but fail the university entrance exam, so they can’t get into the degree program (and therefore can’t extend). In that case, I have heard of applicants withdrawing from the extension and trying again in the next year.
Good Luck!
– Travis from TranSenz
Hey travis Good information, I just have a few questions regarding my situation.
I’ll explain to you, I arrived to japan in October 202o, did 6 months of Japanese Language Training, and then in April 2021 started research in an university. The thing is in this university I failed to enter (because I had some issues with documents) the examination in august that would allowed me to start the Master Course in April 2022. So my question is, 1) there is another possibility I could take for extending the scholarship?. I already recived an email from the international center from my uni that the extension application would be in december, but I don’t have options for now.
2) “Start of the degree program must be within 2 years of starting research student status (including Japanese language education period”. In my case this means I should start up to October 2022, so there are another universities that I could apply for that semester?
3) “Be expected to receive admission in the appropriate degree program”
What does this exactly means? We should present a document from university or from the sensei? What they are expecting you to do so they know you will be accepted?
Hi Ale,
1. If you arrive in October, then the maximum length of your scholarship as a Research Student is 18 months, so in your case, you would have to extend your scholarship/start your degree beginning in April 2022.
If if is no longer possible to apply to your current university for acceptance in April 2022 (I recommend double-checking first), then you would have to apply to another university. (You can apply to up to two.) In that case, you would apply by following their procedures for fee-paying students. You would also have to apply separately for the MEXT Scholarship extension through the process that starts in December.
2. Unfortunately, the maximum length of 2 years only applies if you arrived in April. For October arrivals, the maximum length is 18 months. (Essentially, regardless of whether you arrive in April or October, the last month of your scholarship is March.) You cannot apply for October 2022 admission and extend your MEXT Scholarship to cover that degree. You would have to start in April 2022.
3. If you have already been formally accepted by the university, then you should submit a letter of acceptance. If you are still in the application process, as long as your application is being considered and has not been rejected, you can apply for the extension. As far as I know, there is no specific documentation to show this. However, your scholarship extension would be conditional on getting acceptance to the degree program.
Good Luck!
– Travis from TranSenz
Hello Travis,
Once again I’m very grateful for your help and the time you take to go through all the comments and answer them accordinlgy.
(Thanks to you) I was accepted as a MEXT research student for autumn 2021 and I’m enrolled as a non-regular student in my university.
I have already started the ‘regular’ application directly with the university to become a regular Master’s student from Spring 2021 (6 months after I began). The results are supposed to come out by mid/end November.
Have your heard how these applications of extensions are currently being handled by MEXT due to the COVID situation? Is there any chance they may reject or reduce the number of spots intended to extensions?
Reading your article, I’m somewhat relieved to see that an extension from research to master’s is basically reduced to a series of acceptances from the university. Is there anything else I should address to during the process?
And just as a last question, when I’m supposed to approach to my embassy and let them know about my intention of extension of scholarship? Or do I handle everything through the university?
Thank you again!
Hi Tomas,
Congratulations on earning the MEXT Scholarship and starting your studies in Japan!
If I understand correctly, you’re currently applying for admission to the university for the degree program, right? As far as I can tell, it looks like MEXT has not yet reached the application guidelines for the Extension application for Spring 2022. However, I have no reason to think that they would reduce the number of places or make it more difficult to get the extension. If anything, given the extremely low number of international students in Japan now (since only MEXT Scholars are allowed to newly enter the country), I would think that they would want to keep the scholars they have!
Once the application guidelines come out, your university should inform you of anything you have to submit. It will generally be a short deadline, but I don’t think any of the materials should require much time to obtain. You will conduct the whole process through the university and should not need to contact your home country embassy.
Good Luck!
– Travis from TranSenz
Hello! Thanks for your information! I have a question I was hoping you can help me with. I am a mext scholar, in a master’s degree program, and i plan to marry a japanese within the scholarship period. I won’t change my visa status. Will i lose my scholarship somehow if i marry?
Thanks!!
Hi Aren,
No, you won’t lose your scholarship for getting married, as long as you don’t change your status of residence until after your last scholarship payment goes through. As soon as you sign for your last scholarship payment, then you can go to the Immigration Services Agency office and apply for a Change of Status of Residence. (The process is very similar to applying for a Certificate of Eligibility, as I described in that article, except you can do it while in Japan.)
Good Luck!
– Travis from TranSenz
Hello Travis,
Thank you very much for this useful blog. This helps me become MEXT Scholar. I will begin studying at one of Japanese university this fall as MEXT embassy recommendation. Unforunately,
I was already accepted as regular master student not research student.
Due to personal reason regarding to family issue, this makes me become interested to transfer to other university (master degree) at this time. I’m writing to ask that Is it any possibility or way for me to transfer to another school in this fall?
Hi Siriwat,
Congratulations on earning the MEXT Scholarship!
Unfortunately, it is not possible to transfer universities as a MEXT Scholar. The only time you have the opportunity to change in general is when you move up from Master’s to PhD. (Even when you move from Research Student to Degree, you are expected to stay at the same university).
I hope you are able to overcome the issue and succeed in your studies at your current university!
Good Luck!
– Travis from TranSenz
Thank you for your blog Travis.
I cant express how much this help me during the journey.
I just want to know one thing.
I am currently a master degree student 2yrs programme and I intend to extend my scholarship to PHD. The PHD programme would take 3 years. Would the scholarship cover the whole 3years if I were accepted?
I heard that MEXT only allow 4 years total.
Again thank you for your marvellous work.
Hi Hsu,
Thank you very much for your kind words!
Yes, if you extend your scholarship to cover the PhD, it would cover all three years. There is no rule that MEXT will only fund a maximum of four years. (In fact, I have seen many students do a year as a research student, a masters, then a PhD for a total of 6 years!)
Good Luck!
– Travis from TranSenz
Dear Travis,
Thanks again for your continue support for MEXT students and potential candidates.
I am currently struggling with choosing my future perspective.
As I mentioned before, I am currently a first year master degree student and I will need to apply for extension soon.
I want to know if it is possible for me to change Supervisor for Phd. My university has two possible phd courses I can take and my current supervisor is different from the course I want to take.
Can you please share some advice for this?
Hi Hsu,
Thank you for your kind words.
As far as I know, it should be possible to change your advisor for your PhD, but that is really more of a university-level decision. If the university will support the change, as far as MEXT is concerned, you are staying in the same university and, I presume, your overall general field of study will remain the same, just with a different research focus, so it should not be a problem for the scholarship. I recommend asking at your university if they will allow you to change. That could be an awkward conversation with your current advisor, but if you explain the research that you want to conduct and ask his/her opinion on which PhD program and track would be most appropriate for that research, that could be a diplomatic way to move forward.
Good Luck!
– Travis from TranSenz
Hello Travis,
I have a question regarding the MEXT Scholarship University recommendation, I have enrolled in a university since 2018. First-year I spend as a research student and since 2019 I have been enrolled as a Doctoral student. I wanted to know that if in case I am not graduated by 2022, do I need to pay the money for the scholarship if in case I do not have the money to live further in Japan and I plan to go back home country.
Hi Anonymous,
If you cannot complete your degree on time, then you would lose the MEXT Scholarship as soon as it becomes clear that you cannot graduate on time, but you do not have to pay back the money/award that you have received so far.
Among other things, you would forfeit the MEXT-funded flight ticket home, though, so keep that in mind in your financial planning.
I hope you are able to graduate and that this is all a non-issue!
Good Luck!
– Travis from TranSenz
Hello Travis
One question, if I plan to leave my studies in middle and wanted to go back to my country, what’s the process for that in that case do I need to pay back the scholarship amount in that case as well?
Thanks for the support! it’s a very useful blog for all the questions related to MEXT and life in Japan
Hi Anonymous,
If you need to leave Japan during your studies and cancel your scholarship, you should not be required to pay back any of the funds received in that case, as far as I know, but you’ll want to check with the university. It may depend on the reason and whether or not it’s beyond your control. In the past, I have only dealt personally with cases where the scholarship recipient had a family emergency requiring them to return home. I have never worked with anyone who wanted to leave for their own reasons.
Aside from that, the only penalty you would suffer would be burning the bridges with the relationships you had made in Japan.
For the process, you should talk to the office at your university that administers the scholarship to get started, if necessary.
Good Luck!
– Travis from TranSenz
Hello Travis,
First of all your blog is really helpful for MEXT applicants…Thanks and keep it up.
I found your blog recently as I am also planning to apply for MEXT scholarship next to next year. I am currently in the 2nd year of my bachelor in computer science and hoping to get admitted to Osaka University in Information Technology department to pursue my masters.
My questions are as follows.
1. If I apply as a research student will it be tough to get an extension to Masters, as I have heard that we need to pass the entrance examination to get in masters. So Osaka being a prestigious university, will it be hard to pass the entrance exam later?
2. What are the chances that I will be selected if I apply directly for Masters…as doing graduation is my ultimate goal….so are there greater chances to get admitted as a research fellow or directly to a masters program…
Hi Vishal Thakur,
Thank you for your kind words.
1. Applying for the scholarship extension and applying for admission into the degree program are two different processes. I can say that applying for the scholarship extension is relatively easy (certainly easier than applying for the scholarship in the first place!). As for the entrance exam, if you’re planning to apply for the MEXT Scholarship next year, then it is going to be at least two years before you take the entrance exam. That should give you plenty of time to prepare so that you won’t have a problem with the exam!
2. The most difficult stage of the application process is the Primary Screening at the Embassy, so that is what you should be focused on for now. In your application form, you will have the chance to say whether you want to start as a Master’s Degree student or a Research Student, but that is just your preference. If you tick Master’s Degree student, there is still a chance that the university will instead accept you as a Research Student, since it is ultimately their decision. It is going to be up to each university as to how they prefer to accept students, but it should not affect your chances of acceptance one way or another.
Good Luck!
– Travis from TranSenz
Hello again,
So I was wondering what should one (as a IPGP master’s student) do in case they want to move to another university for the doctoral degree? Would it be possible to just simply reapply for the scholarship in the second year?
As another somewhat unrelated question, would one still be eligible for the scholarship if they are permanent residents?
Thank you very much!
Hi Anony,
Do you mean PGP? If you are a University-Recommended MEXT Scholar, regardless of whether you are general category or PGP, you cannot change universities and keep the MEXT Scholarship. You would have to become a self-funded student if you were to change universities.
If you want to apply again for the MEXT Scholarship at another university, then you would need to have three full years of education or work experience counting from the end of your current MEXT scholarship before you would be able to start a new scholarship.
Permanent residents are not eligible for the scholarship. You would have to give up your permanent residence status and obtain a new Student Visa and residence status as a MEXT Scholar to be eligible. In that case, there is no guarantee that you would be able to reobtain Permanent Resident status later.
Good Luck!
– Travis from TranSenz
Thank you for your response.
The university calls it “International Priority Graduate Programs”, but I think they are the same?
I am currently accepted for masters and I do not want to change universities at this point, but I would like to go to some other university for my doctoral degree. Would I still need to wait 3 years? (sorry if I wasn’t clear in my first comment)
Hi Anony,
I think that is the same. I did a little searching and saw the International Priority Graduate Program term used on MEXT’s website in places, too.
Unfortunately, all PGP (including IPGP) programs fall under the umbrella of University-Recommended MEXT Scholarships, so you cannot change universities. If you want to study a doctorate at another university with a MEXT Scholarship, you would have to wait three years (of full-time employment or study) to be eligible again.
Good Luck!
– Travis from TranSenz
Hi Travis,
You mentioned that for the PGP extension, there must be enough doctoral-level space.
At my university, each year for the same PGP program, there are 2 Master’s courses & 5 Ph.D. course positions. I wonder if all 5 Ph.D. course positions are taken for the year (newly admitted MEXT scholar), will this affect the extension application?
If the PGP program is cut or canceled (is this possible?), will this affect current Master’s students to extend to Ph.D. courses?
Thank you for your answer in advance!
Hi Coco,
The total number of slots available includes slots for both new and continuing students. So if the program selects five new PhD students that year, it would not be possible for the Master’s students to extend.
PGP programs can accept students for a total of three years, starting in the year they are approved. So, if you start in the first year of the PGP program as a Master’s Student, you have a chance to extend to the PhD, since that would be in the third year of the program. But if you were to start a year after the PGP program was approved, then you would not be able to extend, since the PGP program wouldn’t be able to accept new students anymore at that point.
Good Luck!
– Travis from TranSenz
Hi Travis,
Thanks for your detailed response!
I looked into the approved PGP list each year. It seems that some universities constantly renew their PGPs every three years. Mine was approved in 2018, so I might have to wait for the 2021 PGP list to come out.
I wonder if the existing PGP students will have the priority to extend their MEXT scholarships, as they already settle in Japan and started their research?
One more question: what would happen if the professor retired during the PGP program? Will this make it more difficult to extend the scholarship?
Thanks for your work and support!
Hi Coco,
I’m not sure if PGP programs are “renewed” or if the university applies for a new, replacement program. If it is considered a new program, you might not be able to extend under that situation, but I would recommend that you ask your university, since they will know better about the program administration details.
I do not think there is any priority given to current PGP scholars just for being in Japan, but you do have the relationship with the university and professor, so that could offer an advantage.
However, if your advisor retires and there is nobody able to take his or her place and supervise your research, that could make it more difficult for the university to accept you as a Doctoral student.
Good Luck!
– Travis from TranSenz
Hello, Travis!
As always, thank you for your guides, as they have helped me get accepted as a research student starting this October through the Embassy-Recommendation route! I would like to clarify a few things though.
– I’m not certain what is meant by the following:
“Students may designate up to two universities for where they want to move up to the degree program, but if they move up to another university, they would lose their scholarship.”
I realize as I’m writing this that it more than likely means I would lose the scholarship if I chose to attend a University other than the two listed in my application to MEXT, but I feel I should get it clarified nonetheless.
– Is it possible to apply for the Master’s degree extension after I get confirmation that I passed the entrance examinations for the universities I want to attend?
– I understand that I have to specify two universities to MEXT but would I get in trouble for applying to three or more universities for a master’s degree?
Thank you once again for all your troubles.
Hi Bruce,
Your understanding about the “two universities” is correct. You can only extend your scholarship at the universities that you have listed in the form. However, when extending from research student to degree student, it is expected that you will stay at the same university unless there are extenuating circumstances (such as your advisor retiring) that make it difficult to do so.
The timing for the scholarship extension is fixed and not flexible. Universities need to submit the extension application to MEXT by the beginning of January, so the application deadline will be in December. So it is all a matter of whether or not you can get your Master’s degree acceptance before that.
You would not get in trouble for applying to more than two universities, but you would have to pay all application fees yourself and if you proceed to any of the universities not on your list, you would forfeit the scholarship. Your advisor might also be unhappy if he or she finds out, since you are expected to extend at the same university.
Good Luck!
-Travis from TranSenz
Hello.
I am really sorry for this but what is PGP and non PGP? I dont quite understand this and I cant figure out which category I belong to.
I am 2021 embassy recommend mext scholar student and will start my master in October. I’d like to know my options ahead of time.
Hi Red,
PGP and non-PGP only apply to University-Recommended MEXT Scholars (they are different categories of slots within that scheme). As an Embassy-Recommended MEXT Scholar, you do not need to worry about that.
Good Luck!
– Travis from TranSenz
Hi, Travis. Thank you so much for your help. I am very grateful, I’ve been struggling with access to education, and this scholarship really gives me hope, as well as people who are willing to help. Thank you so much!
I have one question about the connection between the fields. I have reviewed the available fields in the Specialized Training Program, and it says we can choose Nursing. I was wondering if I could extend the scholarship so I would be able to graduate as a doctor, or if this is impossible. The connection would be between Nursing and Medicine, but it can be different.
Thank you again, and I hope God bless you!
Hi Chocolat lover,
You will be able to apply to extend your MEXT Scholarship at the end of your period of study at the Specialized Training College to enroll in a 4-year university program, starting from the third year.
In terms of meeting the continuity requirement, it should be no problem to transfer from a nursing program to a pre-med undergraduate program. However, you would have to find a university that would be able to accept a 3rd-year transfer student into its medical program.
If your goal is to earn a medical doctorate in the end, another option would be to apply for the Undergraduate Scholarship and start directly in a bachelor’s degree of medicine.
Good Luck!
– Travis from TranSenz
Hello!
First of all, thank you for your guide. It helped me get accepted and now I’m in the last semester of my Master’s degree.
Some questions though, about the extension.
Due to the pandemic, my fieldwork has been affected. And while I have enough data to finish writing and graduate by September, I feel like my research is “raw” or half-baked coz I only did qualitative interviews and no fieldwork. With the vaccines reportedly coming this summer, I think that my fieldwork may get a good chance to happen if I wait it out.
My questions are:
1. Is it possible to extend my Master’s student status for one (1) more semester? and;
2. With the said extension, will MEXT also extend my tuition and stipend?
Thank you coz I’ve been really thinking about it really hard.
Thanks and stay safe!
Hi Des,
While I understand your frustration with the state of your research, unfortunately, it is not possible to extend the duration of your MEXT Scholarship while remaining in the same degree program.
You should be able to extend your enrollment at the university for another semester, but you would lose the scholarship during that time, so you would have to pay tuition on your own and would no longer have a living stipend. You would also forfeit the MEXT-funded plane ticket home from Japan (if you are in Japan now).
Your university might have other scholarship opportunities that you could try for if you extend for a semester, but that’s really going to be up to them.
Good Luck!
– Travis from TranSenz
Hello Travis! Your guides have been really helpful in this complicated process!
I am an embassy recommended student from the 2020/2021 batch that hasn’t heard the Second Screening Results yet. Nevertheless, my advisor asked me to do the entrance exam to the University of Tokyo in advance from my home country, and I got admitted.
In the application form I selected “Research Student” as I didn’t consider getting admitted in my first attempt. My LOA also mentioned the same thing, as I had not taken the test at that point. As I haven’t been a research student in Japan yet (arrival to Japan is still uncertain for Fall Semester) do I have to apply for the extension/changing my status to Masters Student?
Thanks in advance!
Hi Ana,
Congratulations on passing the entrance exam!
Even if the university was planning to admit you as a research student, if you pass the entrance exam before arrival, the university should be able to report that to MEXT and change your status to degree-seeking student from the time that you arrive. In that case, you should not need to apply for the extension process.
However, once you get your final results in June, then I recommend you follow up with the scholarship office at University of Tokyo to double-check the procedures with them.
Good Luck!
– Travis from TranSenz
Hello sir,
I wanted to ask that is it possible to change the graduate schools under the same university while extending the scholarship from research to masters?
Thank you
Hi Palak,
I have heard of cases where this is possible. I remember hearing about one (multidisciplinary) grad school at the University of Tokyo that does not accept research students, so all MEXT Scholars have to start as research students in another related graduate school then matriculate to the degree program by changing schools. Unfortunately, I do not have any more specific details, but I think this is only possible when the schools are very closely related and your research topic does not change significantly.
Good Luck!
– Travis from TranSenz